Manage repairs, expenses and landlord deductions
Separate your business costs from costs the agreement allows you to recover.
Guide reviewed 2026-10-03 · England residential lettings
Record the work and cost
In Expenses & repairs, select the property, describe the work, supplier, invoice date and amount. Attach the invoice or receipt, set responsibility and use Tasks for follow-up deadlines.
Open Expenses & repairs →Record actual payment
After paying the supplier, record the real paid date, method and reference. An invoice and a payment are different events; keep both correct.
Open Expenses & repairs →Review recovery authority
For a landlord-recoverable cost, retain contract authority and approval evidence. The owner reviews and approves it. Costs are not automatically recoverable just because they relate to a property.
Open Expenses & repairs →Apply the approved deduction
Choose a matching outstanding landlord rent charge and apply the approved, paid cost. Check the remaining landlord balance and preview the statement. The system blocks duplicate offsets and deductions larger than that balance.
Open Rent & payments →